Privacy Policy
Effective Date:January 1, 2026
This Privacy Policy describes how OmniCargo Global collects, uses, and protects your personal data. We comply with the EU General Data Protection Regulation (GDPR) and other applicable data protection laws.
1. Introduction
OmniCargo Global ('we,' 'us,' or 'our') respects your privacy and is committed to protecting personal data. This policy explains how we handle information when you engage with us as a business client, supplier, or partner in our capacity as a merchant trading house.
Our operations are headquartered in Brussels, Belgium, with an operational hub in Rome, Italy. All data processing activities comply with European Union data protection regulations.
We operate exclusively as a B2B merchant trading entity. We do not collect consumer data or operate in B2C markets. This policy applies solely to business relationship data.
2. Information We Collect
We collect only business-necessary information required to execute trade transactions and maintain commercial relationships:
Business Contact Information
- Full name, job title, and business contact details
- Company name, address, VAT/tax ID, and registration details
- Professional communication records (emails, meeting notes)
- Authorized signatory documentation for contracts
Transaction & Compliance Data
- Product specifications, quantities, and commercial terms
- Supplier verification documentation and audit records
- Trade finance documentation and payment instructions
- Regulatory compliance certificates (health, safety, origin)
We do not collect consumer data, payment card details, or personal information unrelated to B2B trade execution.
3. How We Use Your Information
We process business data strictly for legitimate commercial purposes:
- Executing trade transactions where we hold principal position
- Verifying supplier credentials and product compliance
- Managing regulatory documentation (customs, import/export licenses)
- Communicating transaction status and commercial updates
- Complying with legal obligations (tax, anti-fraud, sanctions screening)
4. Legal Basis for Processing
Under GDPR Article 6, we process data based on:
- Contractual necessity: To fulfill trade agreements where we are principal party
- Legal obligation: Compliance with EU trade regulations, tax laws, and sanctions regimes
- Legitimate interests: Protecting our business operations and maintaining secure trade relationships
5. Data Sharing & Third Parties
We share business data only when necessary for transaction execution, with strict confidentiality safeguards:
Third-Party Logistics (3PL) Providers
Limited shipment data (product type, quantities, origin/destination) shared solely for transportation execution. 3PL partners are contractually bound to confidentiality and data protection standards.
Financial Institutions
Payment instructions and transaction documentation shared with banks for trade finance execution and compliance verification.
Regulatory Authorities
Mandatory disclosures to customs authorities, tax agencies, or sanctions enforcement bodies as required by law. We minimize disclosures to legally required information only.
As principal-position merchants, we maintain strict control over data sharing. We never sell, rent, or monetize your business information. All third-party engagements require data processing agreements compliant with GDPR Article 28.
6. Data Security
We implement industry-standard technical and organizational measures to protect business data, including encryption in transit and at rest, access controls, regular security audits, and staff confidentiality agreements.
All personnel with data access undergo mandatory GDPR training. Security incidents are reported per our incident response protocol within 72 hours of discovery where legally required.
7. Data Retention
Business data is retained for the duration of our commercial relationship plus 7 years post-transaction completion, in compliance with EU accounting and tax regulations (Belgian Commercial Code Article 27).
Upon retention period expiration, data is securely anonymized or destroyed using certified deletion methods. Exception: Data required for ongoing legal proceedings is retained until resolution.
8. Your Rights
Under GDPR, you have the right to:
- Access your personal data we hold
- Correct inaccurate or incomplete information
- Request deletion where no legal retention obligation exists
- Restrict processing in specific circumstances
- Receive your data in a structured, machine-readable format
- Object to processing based on legitimate interests
To exercise these rights, contact our Data Protection Officer. We verify all requests to protect against unauthorized disclosure. We respond to valid requests within 30 days.
10. Data Protection Contact
Data Protection Officer
For privacy inquiries, data subject requests, or concerns about our practices:
Data Protection Officer, OmniCargo Global
Avenue Louise 523, 1050 Brussels, Belgium
© 2026 OmniCargo Global. This Privacy Policy reflects our commitment to transparent data practices. This document is for informational purposes only and does not constitute legal advice. Clients should seek independent legal counsel regarding specific data protection obligations.
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Strategic Hub
Brussels, Belgium
Avenue Louise (Strategic Office)
Operational Axis
Rome, Italy
Mediterranean Distribution Hub
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